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Amber Valley Horsewatch

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Transport Regulations

NAME

The Organisation shall be called "AMBER VALLEY HORSEWATCH"

OBJECTIVES

The objectives of the Organisation shall be:

1. To develop a network of communications between members and police in order to provide members with accurate and up-to-date information on equine related Crime, and to encourage their vigilance and co-operation.
2. To encourage crime prevention including security marking of horses, tack, horse boxes and trailers.
3.  To inform owners of the latest security products available.

Membership of the Organisation shall be open to all persons who subscribe to its objectives and pay the current subscription. The committee shall have the right to refuse or terminate membership.

MANAGEMENT  

The Management of the Organisation shall be in the hands of a Committee and an Area Co-ordinator. The Co-ordinator shall be appointed for the day-to-day activities of the organisation and to be the point of contact for liaison with the Derbyshire Co-ordinator, the Police and the Parish Co-ordinators. Information disseminated by the Area Co-ordinator shall be restricted to members of the organisation and shall not be disclosed or reproduced, in any shape or form, to persons or organisations outside of the Amber Valley Horsewatch without the expressed permission of the Officers.

COMMITTEE 

The Committee shall consist of a Chairman, Vice Chairman, Secretary, Treasurer, Area and Parish Co-ordinators The Police shall appoint a Liaison Officer as a full voting member of the committee. A quorum shall be four members and the Chairman shall have a vote and a casting vote.

All committee members (except the Police Liaison Officer) shall be paid up members of the organisation.

The Committee shall be elected at the Annual General Meeting and shall have the power to fill any vacant posts, co-opt members and appoint sub-committees as deemed necessary.

The Chairman shall be responsible for calling meetings of the Committee at least 4 times a year, or more frequently if needed to conduct outstanding business.

A meeting of the Committee shall be called by the Chairman on receipt of a valid requisition, signed by four members of the Committee and stating the business to be transacted. Such meetings shall be held within fourteen days of the receipt of the requisition. Except in cases of extreme urgency, seven days notice shall be given of all Committee meetings.

The Committee shall have the right to exercise all the powers and to perform all the duties of the Organisation and to do such things as may be incidental or conducive to the attainment of the objects of the Organisation.

The Committee shall make reasonable efforts to keep all members informed of any matters which may be of interest to them in connection with the membership of the Organisation.

The Committee shall be responsible for the running of the Organisation and may incur and discharge financial commitments on its behalf.

The Treasurer shall keep appropriate accounts and produce a financial statement at the Annual General Meeting. The Treasurer shall pay ordinary expenses but any extra-ordinary expenses shall be referred to the Committee for authorisation

The Secretary shall keep minutes of the meetings.

MEETINGS  

Annual General Meeting

• The Organisation shall hold an Annual General Meeting each year in April.
• At least fourteen days notice of such meeting, setting out the business to be transacted, shall be given to all members.
• The following matters are reserved for the Annual General Meeting:
• Election of Officers and Committee.
• Appointment of Auditor.
• Approval and adoption of Annual (Audited) Accounts.
• Setting of the annual subscription.
• Voting at the Annual General Meeting shall be by paid up members only.
• A member may be elected to more than one office. The Auditor shall not hold any other office in the Organisation.

Extraordinary General Meetings may be called by the Chairman, by a majority vote of the Committee, or may be requisitioned in writing by one third of the members. The requisition, which shall be served on the Chairman, shall set out details of the business to be transacted. The rules as to notice applying to the Annual General Meeting shall also apply to Extraordinary General Meetings and, where the meeting results from the receipt of a valid requisition by members, such notice shall be sent out within 21 days of the receipt of the requisition.

Quorum

The Quorum for Annual and Extraordinary General Meetings shall be seven members or 10% of the membership, whichever is the lesser. If a properly convened Annual General Meeting should remain inquorate twenty minutes after the time specified for its commencement, the matters reserved to the Annual General Meeting specified above shall devolve on the Committee, and the Officers of the Organisation shall continue in office until the next Annual General Meeting (or the next Extraordinary General Meeting, if called to elect officers following an inquorate Annual General Meeting).

Conduct of Meetings generally

The Chair at the Annual, Extraordinary General and Committee Meetings shall be taken by the Chairman, or failing this the Vice-Chairman. If all these are absent, the meeting shall elect a Chairman from amongst those present.

The Organisation shall be dissolved if a resolution to that effect is approved by the simple majority at a properly convened General Meeting and details of the proposed dissolution were given in the notice of the meeting. The members present at the dissolution meeting shall decide upon the distribution of any balance of funds. These funds shall be donated to organisations whose aims and objectives most nearly correspond to those of the Organisation and there shall be no distribution of residual funds to members.

AMENDMENTS TO CONSTITUTION AND RULES

The Constitution and Rules shall be amended if a resolution to that effect is approved by a simple majority vote at a properly convened Annual or Extraordinary General Meeting, and details of the proposed amendments were given in the notice of the meeting.